Opella Global Privacy Notice to job applicants.

The Personal Data we may collect about you belong to the following categories:

• Personal identification data, such as name surname, preferred name;
• Images, such as pictures on your CV, video recordings (in case of recorded interviews);
• Contact details, such as home address, email addresses, phone numbers, and other contact information;
• Communication information, such as email subject line and contents, IM contents, and other communications exchanged as part of the recruitment process;
• Financial information, such as financial account data (bank account), financial transaction data (possible expenses occurred as part of the recruitment process);
• Educational and professional qualifications, such as academic degrees or diplomas, professional certifications or licenses, training or workshop completions, scholarships or academic awards, membership in professional bodies, published works or research, relevant coursework or specialized training, examinations or tests passed, languages spoken;
• Employment history and records, such as previous employers, dates of employment, positions held;
• Evaluation and assessment data, such as job interviews feedback, notes, observations, results from aptitude or skills tests, assessment and self-assessment outcomes, performance appraisal scores;
• Preferences and behavioral information, such as applications history, preferred job types and roles;
• Travel, transport and mobility information, such as information about possible travel arranged or requested by us as part of the recruitment process.
   

In addition, in certain countries, we may process the following categories of data only when it is strictly necessary to comply with our legal or regulatory obligations, or to mitigate high-risks, and subject to completion of thorough risk assessments and adoption of state-of-the art security measures:

• Medical, health and impairment information, limited to what it is strictly relevant to the recruitment process, such as information about any disabilities or impairments to ensure that reasonable accommodations during the recruitment process, or belonging to protected categories to which a specific job position may be dedicated;
• Judicial information, such as background check information.
• Self-identification information, such as gender, race, national or ethnic origin, veteran status, etc.

Depending on the type of position you are applying to and its scope, we may process such Personal Data for one or more of the following purposes:

• to manage recruitment of employees, when, for example:
  • collecting application data: gathering information from resumes, cover letters, and application forms;
  • screening and shortlisting: identify the most suitable individuals for open positions;
  • job Interviews: coordinating and scheduling interviews with selected candidates, and performing phone, video, or in-person interviews to assess candidate suitability;
  • assessments and tests: administering skills tests, personality assessments, or other evaluations;
  • background and reference checks: verifying employment history, education, and conducting criminal background checks;
  • offer management: preparing and sending job offers to selected candidates;
  • holding candidates’ database: maintaining a global repository of potential candidates to be considered for future openings;
  • Improving the recruitment process: measuring recruitment performance, enhancing diversity and inclusion, and gauging satisfaction levels of both candidates and internal teams involved in the hiring process;
• to manage travels and expenses, for example to organize on site job interviews and reimburse possible expenses to job applicants;
• to fulfill our legal, regulatory, ethical and compliance obligations, for example with regards to transparency, managing conflicts of interest and alerts reporting, fighting against fraud, conducting internal investigations, audit, managing conflict of interest reporting, fulfilling our equal employment obligations;
• to establish, exercise or defend our legal rights, for example to handle and oversee disputes, claims, and litigations.
   

We process your Personal Data to pursue our legitimate interests, as well as those of our affiliates within Opella, in the recruitment and selection of candidates. In particular, this includes:

• Efficient Recruitment Process: allowing for a streamlined and consistent approach to managing candidate Data across all Opella affiliates. This ensures that the recruitment process is efficient and effective, reducing duplication of efforts and improving coordination.
• Quality of Hire: ensuring that the selection criteria and processes are standardized, leading to higher quality hires that meet Opella’s needs and standards.
• Compliance and Risk Management: helping maintain compliance with data protection regulations and mitigates risks associated with Data handling, by ensuring that all affiliates adhere to the same high standards of data protection.
• Resource Optimization: allowing Opella to optimize resources, both human and technological, ensuring that the recruitment process is cost-effective and utilizes the best available tools and practices.
   

For the sake of clarity, this Global Privacy Notice does not cover the processing of Data of successful candidates to facilitate the negotiation, drafting, and finalization of employment contracts. The information about these pre-boarding activities can be found on the Global Privacy Notices to Employees that will be made available to all the new Opella’s employees when their Personal Data is collected.
In addition, when you interact with us in one or more of the following capacities:

• visitors to our websites and social media pages;
• visitors to our locations (e.g. in case of in person job interviews);
• users of our online services and applications (e.g. our career portal);

please refer to the corresponding Global Privacy Notices published on Opella.com to learn more about additional uses of your Data in such contexts.

Further and temporary joint processing of your Data by Opella and Sanofi. 

Following the recent spin-off of Opella from Sanofi, both groups will temporarily share the system in use to collect and process your Data in the context of the respective recruitment activities. This encompasses the mutual visibility of Data of the respective job applicants, that cannot be technically avoided and is limited to authorized users in both groups, who are duly informed and trained (in order to prevent any unauthorized use of the Data of applicants to position of the other group). 

Such cross-visibility on Data constitutes in itself a processing in respect of which Sanofi, a company with registered office at 46, avenue de la Grande Armée, 75017 Paris, France (“Sanofi”), and Opella Healthcare, a company with registered office at 157 avenue Charles de Gaulle, 92200 Neuilly Sur Seine, France, act as Joint Controllers. 

The legal basis for this additional processing is the common legitimate interests of both Sanofi and Opella Healthcare, to ensure the continuity of business activities and operations of their respective groups. 

The responsibilities related to this data processing are allocated equally between the two joint controllers. Each of them is responsible for informing candidates for positions within their own group, taking appropriate measures to limit the risk of unauthorized use of Data, managing any requests to exercise privacy rights, and cooperating with the other in the management of any data breaches. 

For any contact need regarding this specific processing of your Data, including the exercise of data subjects' rights: 

• Sanofi: https://www.sanofi.com/en/data-protection-contact
• Opella Healthcare: https://www.opella.com/en/contact